Staff Assistant

This position is located within the Office of the Director of the of the Montana VA Health Care System (MTVAHCS). The incumbent will report directly to the Health System Specialist to the Director and provide administrative support to the Medical Center Director (MCD), Executive Leadership Team (ELT) (Associate Director, Associate Director of Patient Care Services, Assistant Director, Chief of Staff) and front office staff.

Manage Executive Suite office operations, including oversight of clerical functions, supply needs, and workflow to ensure consistency with VHA policy. Screen/direct calls, visitors and correspondence for the Executive Office, answering routine matters independently Coordinate travel for executives (including requests, arrangements, and vouchers) Ensure accurate timekeeping/payroll functions for staff Maintain security of sensitive information and ensure compliance with privacy law Maintain employee records for executive staff Manage special projects, executive-level meetings and events (agenda, logistics, minutes, follow-up). Utilize a range of office equipment Liaise with internal and external partners on sensitive or high-profile issues Execute and prepare responses to routine correspondence and reports Maintain tracking of reports and action items Maintain executive calendars and conference room scheduling Work Schedule: Monday-Friday (8:00am - 4:30pm) Virtual: This is not a virtual position.

Position Description/PD#: Staff Assistant/PD144770 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized