Administrative Specialist (Finance)

In this position you will work as a member of the Administrative Services Branch, Mission Support Division of Region 5. The ideal candidate for this position will have experience performing acquisition functions in support of a large regional office, as well the following areas; tracking of acquisitions, records management, ordering, purchasing, travel, and administrative/acquisition policies.

What will I do in this position if hired? In this position, you will work as an Administrative Specialist. Typical assignments include: Examining incoming purchase requests, supply orders, or other acquisition documents for completeness, including; purchase request numbers, account codes, item description, estimated costs, and quantities.

Uploading information and documents into order tracking system. Making small purchases based on type of purchase, organizational structure (i.e. for a specific branch), or as required by need.

Tracking and maintaining status of all regional procurements. Preparing administrative reports and performing a variety of administrative duties in support of Branch operations, including non-finance-related tasks as needed. What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

Promotion Potential: Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.