Medical Records Administration Specialist (Technical Career Field Trainee)

The Technical Career Field (TCF) is a national workforce development program within VHA that was designed to replenish technical staff in critically identified positions. Serves as a Medical Records Administration Specialist in the Health Information Management (HIM) Section at the Kansas City VA Medical Center. Manages health information programs, ensures the integrity and compliance of medical records, and develops policies and procedures to support quality patient care.

The Technical Career Field (TCF) is a national workforce development program within VHA that was designed to replenish technical staff in critically identified positions. The TCF career fields represent those technical fields where VA-specific knowledge and experience is required for success in the field. Individuals selected follow a formal individual development plan for one-two years during which they are trained and coached by a preceptor who is a subject matter expert within the career field/job specialty.

Trainees must remain at the hiring grade level for a minimum of one year. *Selectees will be required to sign Mobility, Training, and Continued Service Agreements. Duties of the Medical Records Technician include but are not limited to: Serves as technical specialist in the broad scope of health information related matters, provides advice and guidance on the HIM program in relation to Medical Records.

Conducts research on and coordinates projects and studies of records systems. Analyzes situations or processes and recommends improvements or changes as necessary. Assists in conducting quality assurance studies of health records.

Serves as a liaison in the implementation of automated clinical applications pertaining to the EHR. Participates in facility committees and subcommittees related to health information and provides technical advice when necessary. Participates in training related to VHA Healthcare Information Systems such as electronic health record, scanning, coding, release of Information, speech recognition software, and other software packages as they relate to HIM job functions.

Analyzes clinical and administrative processes related to information flow. Resolves conflicts and ensures smooth collaboration in areas where scope overlaps or is integrated with other services. Manages, preserves, analyzes, and supervises the use of diagnostic and therapeutic health records/health information management.

Develops policies and procedures and provides advice on the use of health records and health information management. In order to be promoted to the GS-11 at program completion, TCF trainee participants must obtain RHIA or RHIT within the first 12-months of program participation. If you do not currently possess RHIA or RHIT credentials at the time of application, you must be eligible to earn such a credential within the next 12-months Work Schedule: Monday - Friday, 7am to 3:30pm Virtual: This is not a virtual position.

Telework: Per facility policy Functional Statement #: 000000